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Data Protection Privacy notice for Patients

In providing your dental care and treatment, we will ask for information about you and your health. Occasionally, we may receive information from other providers who have been involved in providing your care. This privacy notice describes the type of personal information we hold, why we hold it and what we do with it.

Information that we collect

We may collect the following information about you:

  • Personal details such as your name, date of birth, national insurance number, NHS number, address, telephone number and email address
  • Information about your dental and general health, including
    • Clinical records made by dentists and other dental professionals involved with your care and treatment
    • X-rays, clinical photographs, digital scans of your mouth and teeth, and study models
    • Medical and dental histories
    • Treatment plans and consent
    • Notes of conversations with you about your care
    • Dates of your appointments
    • Details of any complaints you have made and how these complaints were dealt with
    • Correspondence with other health professionals or institutions
  • Details of the fees we have charged, the amounts you have paid and some payment details
  • Catherine McCanny is responsible for keeping secure the information about you that we hold.

    Our data protection officer, Carol Walter, ensures that the practice complies with data protection requirements to ensure that we collect, use, store and dispose of your information responsibly.

    Those at the practice who have access to your information include dentists and other dental professionals involved with your care and treatment, and the reception staff responsible for the management and administration of the practice.

    How we use your information

    To provide you with the dental care and treatment that you need, we require up-to-date and accurate information about you.

    We will share your information with the NHS Business Services Authority in connection with your dental treatment.

    We will seek your preference for how we contact you about your dental care. Our usual methods are telephone, email or letter.

    If we wish to use your information for Social media, dental research or dental education, we will discuss this with you and seek your consent. Depending on the purpose and if possible, we will anonymise your information. If this is not possible we will inform you and discuss your options.

    We may use your contact details to inform you of products and services available at our Practice.

    Sharing information

    Your information is normally used only by those working at the practice but there may be instances where we need to share it – for example, with:

    • Your doctor
    • The hospital or community dental services or other health professionals caring for you
    • NHS payment authorities
    • The Department for Work and Pensions and its agencies, where you are claiming exemption or remission from NHS charges
    • Private dental schemes of which you are a member.
    • We will only disclose your information on a need-to-know basis and will limit any information that we share to the minimum necessary.

      In certain circumstances or if required by law, we may need to disclose your information to a third party not connected with your health care, including HMRC or other law enforcement or government agencies.

      Keeping your information safe

      We store your personal information securely on our practice computer system and in a manual filing system. Your information cannot be accessed by those who do not work at the practice; only those working at the practice have access to your information. They understand their legal responsibility to maintain confidentiality and follow practice procedures to ensure this.

      We take precautions to ensure security of the practice premises, the practice filing systems and computers.

      We use high-quality specialist dental software to record and use your personal information safely and effectively. Our computer system has a secure audit trail and we back-up information routinely.

      We use cloud computing facilities for storing some of your information. The practice has a rigorous agreement with our provider to ensure that we meet the obligations described in this policy and that we keep your information securely.

      We keep your records for 10 years after the date of your last visit to the Practice or until you reach the age of 25 years, whichever is the longer.

      Access to your information and other rights

      You have a right to access the information that we hold about you and to receive a copy. You should submit your request to the practice in writing or by email. There may be a charge for copies of your information; if we pass on a charge, we will explain the reasons.

      You can also request us to:

      • Correct any information that you believe is inaccurate or incomplete. If we have disclosed that information to a third party, we will let them know about the change
      • Erase information we hold although you should be aware that, for legal reasons, we may be unable to erase certain information (for example, information about your dental treatment)
      • Stop using your information – for example, sending you reminders for appointments or information about our service
      • Supply your information electronically to another dentist.
      • If you do not agree

        If you do not wish us to use your personal information as described, you should discuss the matter with your dentist. If you object to the way that we collect and use your information, we may not be able to continue to provide your dental care.

        If you have any concerns about how we use your information and you do not feel able to discuss it with your dentist or anyone at the practice, you should contact The Information Commissioner’s Office (ICO), Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF (0303 123 1113 or 01625 545745).

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Testimonials

Featured Articles

"The treatment Lauren received has been brilliant. It has changed her confidence levels and given her beautiful teeth. I’d fully recommend this surgery."

L Dale

I had a really good experience with St Michaels. Staff were really nice and always helpful. Very glad I had Invisalign treatment. It has really boosted my confidence having a nice smile. Wish I had just done is sooner.

C Edwards

I cannot thank St Michaels enough for the work I had done. Going down the Invisalign path was definitely the best option for me. All the work was carried out in a very professional manner but I was also greeted by a warm, friendly staff who made me feel very welcome. Invisalign is definitely worth the money and I couldn’t recommend it enough.

E Fabricius

Being able to smile without being conscious of showing my teeth has changed my life. I feel confident and happy.

L O’Sullivan

"It makes a refreshing change to visit a very professional practice with a very welcoming environment. We have always been dealt with in a friendly efficient manner whenever we have made visits to St Michaels. The transformation to my daughter’s teeth is amazing. It has not only changed the way she looks, but has given her more confidence and has made her want to SMILE! We will be forever grateful. Thank you so much "

T & O Rowley

I decided to treat myself to Invisalign last year for my 40th birthday. I was a little apprehensive but from the very first visit I have never looked back and now after a very quick 18 months, I am delighted with the results. Thank you for making me feel at ease ad perfecting my smile.

D Barraclough

"Outstanding service & lovely staff, I couldn’t recommend highly enough. First class!"

G. Margrave

I now have a lovely smile to show off! Fantastic treatment and service throughout. Really pleased with the results of my Invisalign treatment. Definitely recommend to others. Thank you to all at St Michaels.

N Goodair

Really pleased with the results of my treatment especially as it has only taken 12 months. I would definitely recommend St Michaels and Invisalign. The treatment was pain free and had little impact on my day to day life (in terms of wearing braces)

R Ward

"Staff are absolutely lovely, felt really comfortable when coming for my appointments. I was treated really well and my treatment worked exactly how I wanted it to. "

S Waddington